Feb 04 2013

How To Sync Documents From Paperport To Google Drive

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The other day I ran into a situation while I was using Nuance PaperPort  and I needed to send the document very quickly over to Google drive.  I’m currently using version 14 professional,  and at the bottom of PaperPort there is typically a toolbar at the bottom allows you to drag-and-drop documents directly to specific locations,  but I happened to notice that PaperPort didn’t have an option to drop documents directly into Google drive.

I was actually pretty surprised to see that there wasn’t a direct solution to be able to take one particular document and just simply drop it into Google drive.  My curiosity was peaked because with how Nuance is pushing the usage of the cloud to share documents and synchronize between desktops, it seemed like a common thing to be able to do.  It may have been there in some other form, but I didn’t find it.

So I created/found a solution…

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As I mentioned, when you select an image in PaperPort you can either drag-and-drop the item to the toolbar or you can select a number of items and then click the icon in the toolbar, resulting in where that item gets processed.

Anyway, I created an application that allows you to select a singular item and then click the icon for the toolbar and send that item to a particular folder;  in this case I was using Google drive

Google drive, when you install the application onto your desktop, a folder is created on your C  drive under the user’s account.  From there, you simply need to be able to take that document or image drop it into the  folder and then the Google drive application will synchronize that information to the cloud;  making it extremely easy to share documents and images with those who need to see it…

The application that I wrote, is a singular executable.  You can place executable anywhere you’d like on your system, but I would recommend finding a spot on your hard drive,  or creating a specific folder for it,  or you can place it into the PaperPort  directory;  it really doesn’t matter.  There’s no formal installation of it.

Here’s how to set it up…

Once you download the application and placed the application into a folder on your system,  just remember where the executable is placed.

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The filename has been sent simplified to ‘PP2GD.EXE’…

Open up PaperPort, go to the toolbar at the bottom, right-click on the toolbar and choose the option new program link.

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From there, PaperPort will walk you through the automated process of creating a new program link.

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The next screen will ask where the new program link is located.  Use the option to Browse to the folder where you placed the executable. Select the executable PP2GD and then choose the option to Open.

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Once the file has been selected,  choose the Next option.

It’s going to ask if you want to rename the program link.  It really doesn’t matter what your using the  program link for.  Essentially, what this executable does is allows the user to designate a folder,  either local or UNC  to send files directly to that location,  but in this example, and in this usage, it’s being utilized to synchronize information to Google Drive. So you can call it whatever you want…

Choose Next

You also have to select which file types the program link will accept.  I would recommend selecting all of the document types…

You can select the items wanted to time by clicking the mouse on the items, but a faster way is to simply use the down arrow button on your keyboard in conjunction with the space bar. The space bar  functions as a select option.

Hint to Nuance; you guys should really come up with an option here that says select all…

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Choose Next.

Since these files are going to be temporary  anyway, on the next screen, when it asked you what you want to do with the temporary file, I have chosen with my settings, to delete the file.

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Do nothing on the next screen… Choose Next.

The last option of the automated setup process from PaperPort is to choose an icon for the toolbar.  Again, it doesn’t matter to me what icon used to identify this function.  I would assume that you would choose an icon that you be comfortable with and would make sense.

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At this point, you’re done.

 

In order to use the new function, or Send To Link, you have to restart PaperPort.  When the application restarts the new link will be listed at the bottom with the other toolbar options.

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Here’s how to use it…

Open PaperPort,  Google drive  and then choose the option at the bottom the icon you just created.

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On the first use of using the shortcut, you’ll have to choose the supported file types.  I would recommend using PDF if you’re typically working with text documents, but if you’re using it for graphic purposes, you can use JPEG.  the options for the send to toolbar can be changed later.

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Right after choosing okay,  you’ll be prompted to select the Google drive folder on your local hard drive.  You won’t have to do this every time.  Once you do this, and INI file is created in the same folder as the executable.  It simply stores the location of the folder that you would like to drop files into.

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After you select the folder,  and INI file has been created,   a copy of the file will be dropped into the Google drive folder;  resulting in that file being synchronized to Google drive.

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In this example, you can see that the file was synchronized to Google drive.

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The limitations of the application are that it can only accept one document at a time.  This is not a limit that I’m imposing;  its from PaperPort. This should work with pretty much all the versions of PaperPort because that’s how the toolbar works with the application.

 

There you have it.  The ability to synchronize documents Google drive from Nuance’s PaperPort.

 

Again, you could use this application for something other than Google drive;  like pushing documents to a network share,  or perhaps another folder that is automatically synchronized to the cloud somewhere.

Download Google Drive

 

Here’s the download link…

download How To Sync Documents From Paperport To Google Drive 

PaperPort to Google Drive  
DOWNLOAD IT

download How To Sync Documents From Paperport To Google Drive
 

I hope this helps…

 

Thank you,
Larry Henry Jr.
LEHSYS.com 

…via Dragon NaturallySpeaking 12


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