Microsoft Outlook 2010: How To Get Email Reminders [Free]

image_thumb39 Microsoft Outlook 2010: How To Get Email Reminders [Free]Microsoft Office 2010 is out and it has some a nice new feature for mobile notifications. Anyone who’s job is built around meetings, appointments and to-do lists really doesn’t mind having a little help to keep track of all that…

When I found the new section I was excited. I thought, wow, I can finally get things on the right track and tighten up the noose on some of the things I need to do, but I found disappointment in the fact that Microsoft Office 2010 didn’t offer the option to send e-mail reminders; only SMS messages.

All phones have the ability to send SMS messages, but the current smart phones are all dealing with e-mail. Smartphones have data plans, and it’s just easier for the smartphones to use e-mail. I was staggered by the fact that this option wasn’t even in the latest version of Microsoft office.

But I found a website that offered some Visual Basic scripting [] that will e-mail your reminders to you, as they become due.

The information that I found it very straightforward, and I’m simply going to build upon what was already provided.

Here’s the code:

Private Sub Application_Reminder(ByVal Item As Object)
  Dim objMsg As MailItem
  ' create new outgoing message
  Set objMsg = Application.CreateItem(olMailItem)
   ' your reminder notification address
  objMsg.To = ""
  objMsg.Subject = "Reminder: " & Item.Subject
  ' must handle all 4 types of items that can generate reminders
  Select Case Item.Class
     Case olAppointment '26
        objMsg.Body = _
          "Start: " & Item.Start & vbCrLf & _
          "End: " & Item.End & vbCrLf & _
          "Location: " & Item.Location & vbCrLf & _
          "Details: " & vbCrLf & Item.Body
     Case olContact '40
        objMsg.Body = _
          "Contact: " & Item.FullName & vbCrLf & _
          "Phone: " & Item.BusinessTelephoneNumber & vbCrLf & _
          "Contact Details: " & vbCrLf & Item.Body
      Case olMail '43
        objMsg.Body = _
          "Due: " & Item.FlagDueBy & vbCrLf & _
          "Details: " & vbCrLf & Item.Body
      Case olTask '48
        objMsg.Body = _
          "Start: " & Item.StartDate & vbCrLf & _
          "End: " & Item.DueDate & vbCrLf & _
          "Details: " & vbCrLf & Item.Body
  End Select
  ' send the message 
  Set objMsg = Nothing
End Sub

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Inserting the code is very easy.

In Microsoft Outlook look, or find, the developer tab, and then go in to the Visual Basic option… If there’s nothing there, which may be the majority of the time, just paste in the code and save.

Making sure you update this section with your eMail address.

image_thumb40 Microsoft Outlook 2010: How To Get Email Reminders [Free]


Here’s what it should look like…

image_thumb38 Microsoft Outlook 2010: How To Get Email Reminders [Free]


Once you put it in place it should ready to go… If you find it’s not working, restart the Microsoft Outlook application and see if there’s a warning about running macros; you may have to choose to enable macros with Microsoft Outlook.

image_thumb37 Microsoft Outlook 2010: How To Get Email Reminders [Free]

Just Click on Enable Macros.

I’m not a coder, I just found this script; it seems fairly simple. I don’t understand why these options aren’t built right in to Microsoft Outlook. Seems obtuse to me.

I went to site after site searching for a simple solution and couldn’t fine ONE, then I found this… Everything I looked at as $30, just to get reminders via eMail… Seems like an obvious option and function that should be there. But forcing people to purchase services/subscriptions to send notice via SMS is just beyond me.

So, I find this helps me out a lot, and hopefully, this will work for you too…


Until next time,
Larry Henry Jr. 

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